Organizational Background
The Safeguards Group is principally engaged in the provision of cash and security solutions, freight forwarding and logistics solutions, information technology solutions, fleet management solution, records management and archiving, and training. The Group employs more than 8,000 personnel across the Asia-Pacific region.
Objective
- We pride ourselves in providing solutions that meet the business markets’ and customers’ current needs, often anticipating the escalating demands of the increasingly globalised business arena and analyzing the clients’ end-user dynamics.
- Recognising that market leadership is not a legacy but a state of development in continuum, Safeguards strives to reinvent itself as a strategic goal in constantly setting higher benchmarks for itself and the industry.
- Safeguards is committed to delivering our best to our partners and clients in terms the best-of-class service, products and communal environment to be able to mutually attain and exceed our collected goals and aspirations.
Vision & Mission
- Safeguards Group intends to be the leading security solutions provider in Malaysia and the Asia-Pacific region. Through the quality of work and the business professionalism of our highly qualified and well-trained workforce, we aim to provide the best possible value to our clients who care about the quality, reliability, and efficiency of their business operations. We want every dollar spent on our solutions to be of great value to our clients’ business operations.
Organization Business Process
The Group’s Records Management Division was established as a result of industry specialists and corporate professionals whose strength is the ability to interpret business needs and understand the market’s security requirements.
In today's fast-paced global world of commerce, the ability to maintain data securely, retrieve information quickly and utilize the data efficiently, is reflective of an organisation's capability in meeting market changes. It’s clientele ranges from financial institutions, insurance providers, stockbrokers, legal and accounting firms, manufacturing, trading, engineering and construction companies, oil and gas corporations, hospitals and government agencies.
General archive for inactive records
- Physical storage and management of inactive hardcopy information
- Quick-time retrieval for fast information access
- Records & Document movement tracking
Active file management
- Bar coding active files for comprehensive inventory
- Efficient tracking and accurate single-file retrieval
- Effective control and security
Computer Media
- Physical storage and management of electronic information for a sound business continuity plan (contingency plan) in a controlled environment
- Daily rotation of backed-up media
Consulting
- Appraisal and sentencing of records for the retention period
- Indexing and cataloguing of records
- Managing records retention and destruction dates
Destruction Service
- Monitoring destroy dates so records are not kept longer than necessary
- Secure records disposal under your authorized personnel's supervision
Other services
- Security documents - managing vital records in a high security environment
- Information conversion
- Secured vaulting - rental of high security strong room
- The latest process is online system
- For the new customer,they also give a training process
The Activities Carried Out at the Organization
3 steps
- Scanning
- Indexing
- Qc Control
Whom Did We Wet and What They had Provided to Us
At there, we were greeted by Mr. Jeffrey and Mr. Kong where they are among the most influential person in control of records at Safeguards Records Management.
They provide many advantages for us to understand more about the record. They also took us to see the process carried out openly with a very full explanation.
Our Photos During the Visit with the our Lecturer, Mr. Jeffrey and Mr. Khoo
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